Our customers regularly ask why they should choose SharePoint. One of the major advantages that I immediately mention is that with SharePoint Services you can give all your employees easy access to company information that is relevant to them. SharePoint Services gives you the option to bundle information per department or per project and to give your employees access to this information based on a rights structure. It is also accessible anytime, anywhere and securely via the cloud. In practice, you can use any device with a secure internet connection to access SharePoint.
SharePoint intranet also ensures that the mutual collaboration and involvement of employees is improved. Thanks to SharePoint, it is as simple as working on documents with multiple (project) colleagues. You can even work live on the same document with your colleagues and watch the changes happen right in front of you.
A third advantage of SharePoint is that the different versions of a document are easy to manage, whereby you can easily restore older versions. In addition, you can use SharePoint to publish news items for the entire organization. As a result, your employees effortlessly stay informed of the latest developments within the organization.
Classic vs Modern SharePoint
So big plus points for SharePoint intranet. But SharePoint hasn’t always performed so optimally. There is a big difference between the classic and the modern SharePoint environment. In the past, the classic SharePoint was regularly used as a static intranet. Many organizations used SharePoint in projects as storage for documents. Back then, SharePoint was also far from user-friendly. Many employees experienced SharePoint intranet as complicated, ugly and slow. Publishing news items, for example, was very cumbersome. Retrieving documents was also a tough adventure and uploading photos or videos quickly was not an option either. You just needed a lot of knowledge and patience to make something beautiful out of it. That is why SharePoint evokes few warm memories among early(er) users.
However, Microsoft has made quite a bit of progress since the first introduction of SharePoint. In the years that followed, the necessary improvements were made. In 2013, Microsoft released Office 365 and SharePoint Online was launched, which initially had some startup problems. Some functionalities were limited and did not always work properly. In the meantime, however, Microsoft SharePoint has greatly improved. SharePoint has left its childhood years behind and has grown into a mature platform that organizations can use perfectly to boost mutual collaboration and communication.
Possibilities SharePoint intranet
Have you worked with the classic version of SharePoint yourself in the past? Then you probably remember that you could design a lot of things accurately. This way you could choose exactly the colors and fonts that matched the house style of your organization. The only drawback was that such jobs cost seas of time (and therefore money). At first glance you have fewer options in the modern version of SharePoint, but the big advantage is that you can set the style and design in no time. This is guaranteed to save you a lot of time. And SharePoint is easily scalable, so the image automatically adapts to your PC, laptop, tablet or smartphone.
Let’s take a look at the possibilities offered by the modern SharePoint intranet. By default, you can easily adjust a considerable number of parts within SharePoint. Then think about:
- Top header bar color and logo
- Navigation options
- Thema lay-out per site
- Background Colored Sections and Columns
- Footer with color and a logo
You can adjust these settings at the highest level; as an Office 365 Administrator or as a site administrator of sites. But that’s not all. With customization it is also possible to match SharePoint intranet to the corporate identity of your organization. This ensures that the appearance looks familiar.
Ease of use editors
The modern SharePoint intranet has also been improved in terms of building and editing. This is partly due to the way in which you can set up pages. For example, in the modern version it has become child’s play to adjust pages. The comprehensive web part toolbox makes it easy to add, move, and delete content blocks. You don’t really need much technical knowledge to populate the SharePoint intranet sites.
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